23 July, 2025
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  • 2:44 am MERCHANT MARINE CIRCULAR MMC-195
  • 2:45 am PMA WARNS FLEET OF RISKS IN MIDDLE EAST ZONE
  • 4:20 am The Government of Panama rejects misleading claims made regarding the role of Panama in enforcing Iran’s Sanctions Efforts
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Hong Kong
Panama

Request for Certificates, Certifications and Full Copies from Abroad.

Certificates, Complete Copies, or Certifications (of bachelorhood, marriage, death, and birth) must be requested in person in Panama.

You may authorize a family member, acquaintance, or legal representative to request the document on your behalf through the Tribunal Electoral (Panama’s Civil Registry Office) if you are unable to travel to Panama.

STEP 1: Complete & Sign the Authorization
  • Fill out the authorization form with your details and your representative’s information.
  • Print the document and sign it by hand.
    • Download the authorization letter template [HERE]

STEP 2: Notarize the Document (In Person)

You have two options:
Choose the option that best suits your needs.

  1. Consular legalization, visit the Panamanian Consulate (make an appointment before-hand).
  2. Apostille, go to Hong Kong High Court

STEP 4: Coordinate Shipping with Your Representative

Once authorized, arrange document delivery directly with your representative in Panama.

STEP 5: Validate the Document in Panama (If Needed)
  • If legalized by the Consulate: Your relative must schedule an appointment at Panama’s Ministry of Foreign Affairs to certify the Consul’s signature.
  • If apostilled: No further action is required for this step.

STEP 6: Submit the Certificate Request

Your representative must visit:

  • Panama Centro Special Regional Office (Plaza El Cohete, Tumba Muerto) for standard certificates.
  • Regional Civil Registry Office (Ave. Omar Torrijos, Ancón) for certifications.

STEP 7: Apostille & Ship the Certificate

After receiving the certificate, your representative must:

  1. Book an appointment at the Ministry of Foreign Affairs to apostille it.
  2. Coordinate shipment to you.

For more information, please visit: https://www.tribunal-electoral.gob.pa/direccion-nacional-del-registro-civil/servicios/